Procurement and Operational Core Support Specialist

SUMMARY

The position will be responsible for procurement activities supporting the finance team (50%) and operational core support (50%) including data entry, document management, and shipping procedure. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Process New Supplier Qualification Forms which includes: sending supplier surveys, determining ISO classification and obtaining certificates, and also determining insurance requirements and obtaining certificate (if applicable)
  • Maintain ISO classification database
  • Maintain insurance certificate database
  • Maintain the approved supplier list in Qualio for any additions, removals, or changes
  • Maintain the part # list and part # additions to GP
  • Review and update purchasing SOP’s as needed
  • Process Supplier Performance Report quarterly and send out supplier performance letters
  • Quarterly review of critical suppliers with QA and operations when necessary
  • Review requisitions and interact with requisitioners
  • Generate purchase orders as requested
  • Confer with subcontractors to obtain product/service information (i.e.: price, availability, delivery, schedule)
  • Source new materials/equipment and obtain competitive quotes
  • Place orders with subcontractors and follow-up to include order expediting as needed
  • Resolve quality discrepancies through the NCMR and CAPA process
  • Data entry for study tracking and billing
  • Routine Supply ordering and tracking
  • Owner of the shipping process - and responsible for shipping materials, products
  • Document preparation, review including protocol and reports

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION and/or EXPERIENCE

AAS or equivalent combination of education and experience.  Knowledge of spreadsheet, word processing and accounting software, as well as experience with computer and 10 key calculator.

COMPUTER SKILLS

Ability to use computer and 10 key calculator on a regular basis.  Knowledge of spreadsheet and accounting software packages and Microsoft office required. 

LANGUAGE SKILLS

Written skills needed for vendor bid requests and other correspondence.  Ability to effectively communicate or present information in one‑on‑one and small group situations to vendors and other employees of the organization.

MATHEMATICAL SKILLS

Strong math skills including ability to work with mathematical concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY

Ability to collect data, establish facts, analyze accounts, and draw valid conclusions. Ability to independently follow-up and meet deadlines, apply logic to problems.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

While performing the duties of this job, the employee is regularly required to sit, stand and walk, use hands to manipulate objects or controls, reach with hands and arms, talk and hear.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

iuvo Bioscience is an Equal Opportunity Employer.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

For more information, or to apply, please contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..